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The Meeting Room

The Meeting Room is a multi-purpose room that can accommodate a wide variety of meetings, lectures, audio-visual presentations and exhibits. It can also be divided to provide space for smaller events and Children's Room activities.

The Meeting Room at the Topsfield Town Library is dedicated to the Friends of the Library in recognition of their extraordinary contributions to the new library building and their continuing support of library programs and services.

Meeting Room Policies and Procedures

The Library Director may grant permission to use the meeting room at the Topsfield Town Library to groups fulfilling the requirements listed in this document. These requirements include the following:

• No solicitation is allowed;
• The group must serve the Topsfield area;
• Adult sponsors must be present for youth and children's groups;
• Reservations must be made at least 7 days in advance.
• Permission will be denied to any group or individual for any meeting whose purpose is illegal or potentially hazardous; whose conduct would interfere with the proper functioning of the library; or when satisfactory adult sponsorship is not provided.
• Library functions have priority in the use of the meeting room. These functions include meetings of the Library Trustees, Children's story hours, Friends of the Topsfield Town Library board meetings, or other Friends events and art exhibits.
• Use of the meeting room will be allowed only during normal library hours. After-hours use is by permission of the Director and a fee will be charged accordingly.
• Use of the meeting room does not constitute endorsement by the Library of points of view expressed by participants. No advertisement or announcement implying such endorsement will be permitted.
• The trustees and the Director have the authority to deny the use of library facilities to any individual or group that fails to comply with the intent of this policy.

Application to use the Meeting Room

Applications are available at the library or may be printed from here.
A representative of the organization requesting use of the Meeting Room must sign the application, assuming responsibility for:

• Proper use of the room;
• Cleanup of the room;
• Locking the room and returning the key to the police station (if after-hours use.)

The purpose, date and time of the meeting and the number of persons attending must be explicitly stated.

Contact the library at: Phone: 1-978-887-1528 Fax: 1-978-887-0185 email: mto@mvlc.org